While we’re now able to provide in-person care as per the BC Ministry of Health and College of Physical Therapists of British Columbia (CPTBC), we’ve made a number of adjustments to our appointment procedures to ensure the safety of our clients, community, and clinic team.
Please review the steps below that need to be followed before, during, and after each in-person appointment at our clinic. We are incredibly appreciative of your willingness to follow these standards to promote the health and safety of everyone! We would hug you if we could 😀
OUR COVID-19 APPOINTMENT PROTOCOL
/// FORMS ///
On the day of your appointment, we will require you to complete an online ‘Client Screening Questionnaire’ no more than 2 hours before your appointment. Please do not complete this the night before or greater than two hours as COVID-19 symptoms can change rapidly. This form ensures you are an appropriate candidate for in-person care, and are comfortable with the risks associated with an in-person appointment. YOU WILL NOT BE ABLE TO ENTER THE FACILITY UNTIL THIS FORM IS COMPLETED! We know this may seem extreme, but this is a requirement by our regulatory body (the College of Physical Therapists of BC).
You will be able to access this form via our Email Appointment Reminders that get sent 48-hours in advance of your appointment, as well as via our SMS/Text Message Appointment Reminders that get sent 1-hour in advance of your appointment. You can also access it by CLICKING HERE or by scanning the QR Code at the clinic doors before entering. As with all of our forms and software, this questionnaire is HIPAA compliant.
If you are unable to complete the form before your appointment, please call us in advance (within 2 hours) of your scheduled time and we will complete the questionnaire with you over the phone, or we will come to the door and complete it with you outside when you arrive. If you are unable to find or access this form, please contact our clinic. This form will also be available on our website and by QR code that you can scan at the front door before entering.
PLEASE NOTE THAT YOU WILL NEED TO COMPLETE THIS FORM BEFORE EACH AND EVERY APPOINTMENT.
If screening reveals you may be at risk of COVID-19, we will refer you to a testing centre and defer your appointment until we get an update regarding your test results.
/// ARRIVAL AT THE CLINIC ///
When you arrive, please wait outside the clinic or in your vehicle until 5 minutes before your appointment. A member of our admin team will call you when we’re ready for you. If we don’t have your cell phone number on file, we may contact you in advance for this number to help make checking-in smoother.
If you don’t have a cell phone (you rebel!), please wait outside the clinic within view of our front desk so we can wave you in. If you have a visual impairment, we will come to the door to call you in.
If you will be arriving by bicycle, please park your bike in an empty rack instead of locking it next to another bicycle. There are two racks at the front doors and one larger one immediately to the right of the main entrance.
/// MASKS ///
Everyone who enters the clinic is REQUIRED to wear a face mask. If you have your own mask (which can be either cloth, paper, or even a bandana) please bring it with you to use. If you don’t have a mask, please let our admin team know when they call you in so they can provide you with one upon arrival. This mask will be waiting for you on a hanger immediately to your left at the front doors next to the hand sanitizing station. We do not charge for masks.
PLEASE ENSURE THAT YOUR MASK IS ON AS YOU ENTER THE CLINIC. If you refuse to wear a mask, you will not be allowed into the clinic.
/// PERSONAL ITEMS ///
Please leave all personal items (including jackets, water bottles, bags, and hats) in your vehicle or at home if possible. If you will be arriving by bicycle, we kindly ask that you lock your helmet to your bike.
/// BRINGING OTHERS TO YOUR APPOINTMENT ///
Unfortunately, no one will be allowed to accompany you to your appointment at this time, unless you’re under the age of 16 and require a parent/guardian, OR you would typically have an assistant with you for safety or mobility concerns. Service dogs are still permitted 😊
If someone needs to accompany you, please let our admin team know in advance so we can ensure that this person also completes our ‘Client Screening Questionnaire’ and prepare a mask for them if needed.
/// HAND SANITIZING/WASHING ///
Once you have entered the clinic, you must stop at the hand sanitizing station and sanitize your hands. Please ensure that a member of our team is watching as we need to document that your hands have been cleaned (sorry, we’ll ensure it doesn’t feel creepy). If we are providing you with a mask, please place the mask on immediately AFTER sanitizing your hands.
If you would rather sing “Happy Birthday” twice while scrubbing your hands with hot water and soap, please let us know so we can assist you. We have some amazing vocalists on our team 😉
/// RECEPTION/WAITING AREA ///
After entering the clinic with sanitized hands and your mask on, please stand on the “X” on the floor at the front desk and a member of our admin team will direct you to your treatment room. If someone is already standing there, we have placed two other “X”s on the floor to the left of the front desk where our waiting chairs used to be. You won’t be standing on these for long as we will be getting people to their treatment rooms as quickly as possible to keep the number of people in the reception/waiting area to a minimum. Please avoid touching any surfaces while in the reception/waiting area… which might be tough as we have a lot of neat things! Sorry for having to remove all the magazines, but we have some great photos and infographics on our clinic TV 📺
/// THE WASHROOM ///
We strongly encourage you to use your washroom at home or work prior to leaving for your appointment. If you do need to use the washroom, please let a member of our team know so that we can thoroughly sanitize the washroom afterwards. If you want to be more discrete, you can use the secret phrase “twinkle toes” so we know 😉
/// TREATMENT ROOMS ///
Once you enter the treatment room, you will notice that we have removed the fabric chair and have replaced it with a taped square on the ground. Please place your personal belongings (which we hope you have kept to a minimum) within the square and take a seat on the treatment table. This helps us know exactly where we should be cleaning after you leave.
/// DURING YOUR PHYSIO APPOINTMENT ///
Your physiotherapist will enter the room wearing a mask. If we normally shake your hand, we’ll do an air High-Five or wave in place of it. The appointment itself will take place fully in the treatment room – only under specific circumstances will clients be using our gym space. This may mean that certain equipment will be brought into the room for use during the appointment. All equipment is thoroughly sanitized after each use or quarantined for 3 days after use.
If we need to perform techniques that require physical contact, we may ask you to wear a gown and we may do the same.
/// AFTER YOUR PHYSIO APPOINTMENT ///
Follow-up appointments will be booked by your physiotherapist in the treatment room. Once the appointment has been booked, you will exit the room and head to the reception/waiting area at the front of the clinic. You will walk back and stand on the “X” at the front desk where our admin team will be seated behind a piece of plexiglass. Our admin will confirm payment with you and determine if there is an amount owing. If your account is settled, you may go-ahead and exit the clinic.
/// PAYMENT ///
If there is an amount owing, contactless payment will take place via credit/debit card tap, e-transfer, or bitcoin transfer (yup, you read that right!). Payment methods will ideally be confirmed in advance of your appointment, and then charged following each appointment. You will receive an electronic receipt via email.
We will continue to accept cash and cheques, but this will be a little awkward. Without boring you further, we will show you how this works when you are in the clinic. As such, we would greatly appreciate if you could utilize the payment methods mentioned above!
/// EXITING THE CLINIC ///
When you are ready to leave, please sanitize your hands again then proceed to the exit and dispose of your mask (if we gave you one) in the black garbage bin located to your right at the front doors (which you can open with your foot). Sanitize your hands after removing your mask and then open the door with your clean hands or using your elbow, shoulder, or back.
/// THAT’S IT! ///
Thanks so much for your cooperation! We appreciate your help as we all work together to keep each other healthy and safe 😀